Button to scroll to the top of the page.

SDS Instructional Course Information:

SDS Administrators will contact course lecturers at the beginning of each semester with requests regarding final exams, textbooks (for the following semester), grades and course syllabuses. 

Please see below for more detailed information on each item listed. If you have further questions, please feel free to ask SDS Administration Staff.

Teaching Lab Contact and Information
Teaching Assistant Workload Policy
Undergraduate Course Syllabus
Course Document Retention
Final Exams
Room Requests
Course Instructor Surveys

Teaching Lab Contact and Information:

SDS course labs are held in FAC 101B and WEL 2.144 every semester. Should you or a TA find either lab locked during class time, you can contact SDS Administrators at 512-232-0693 or to the building administrators directly at BACS (FAC Lab) at (512) 471-6878 or chemistry facilities (WEL Lab) at (512) 471-2020

Classroom Emergency Procedures
Classroom Technology Issues: Please call 512 232-9173

Please email SDS administrators at stat[dot]admin[@]austin[dot]utexas[dot]edu should you come across broken computers or room/software issues that are non-urgent at any time so that we may address them appropriately. 

Teaching Assistant Workload Policy

Department of Statisics and Data Sciences Teaching Assistant course workload policy. (.TA_Duties.pdf)

Undergraduate Course Syllabus:

Pursuant to HB 2504, The University of Texas at Austin is required to make available to the public on its website certain undergraduate course information. Department administrators will contact course instructors prior to the first day of class each semester to collect all SDS undergraduate course syllabuses. 

More information regarding HB 2504 can be found here: http://provost.utexas.edu/policies-and-resources/hb2504.

Access CV/Syllabus

Course Document Retention

All course exams, coursework, etc. must be retained for a retention period of 1 year from the close of the semester (AC + 1year). Once the documents have been properly boxed up, SDS administrators can store the documents for the retention period through disposal. Please request boxes and retention labels from the SDS administrative staff.


Pursuant to HB 33, The University of Texas at Austin must ensure that students have access to affordable course materials by decreasing costs and enhancing transparency and disclosure with respect to the selection, purchase, sale, and use of course materials. The intent is to encourage all the involved parties – faculty, students, administrators, bookstores, publishers, and distributors – to work together to decrease the cost of college textbooks and supplemental materials while maintaining academic freedom and high quality course materials.

The University Co-op, the university affiliated bookstore, in close cooperation with the Registrar’s Office, manages this course material information. The university has agreed to provide the Co-op with a list of required and recommended textbook and course materials no later than 45 days before the first class day each semester. SDS administrative staff will be in contact prior to the deadline to collect any missing textbook information.

More information regarding HB 33 can be found here: https://provost.utexas.edu/policies-and-resources/hb33


Grade sheets are available after the last class day of a semester or summer term. Recorded grades may be verified online through the last day of grade reporting. Grades submitted online are available for review by instructors of record and their designees.

Submit Grades

Grade Changes

Final grades for organized courses are due 5 days after the regularly scheduled final exam date for the course. Final grades for classes that have regularly scheduled meeting times but no final examinations are due at the same time they would have been if examinations had been scheduled.

Grades for individual instruction courses and courses with no meeting time are due 5 days after the last class day, which is the first day of finals. You can submit your grades online, as well as see when grades are due at http://registrar.utexas.edu/staff/grades. SDS Administrators will send out reminders regarding individual instruction as the due date draws near.

Posting students’ grades by student name, social security number, UT EID, or other identifiable information constitutes a violation of federal law, namely, the Family Educational Rights and Privacy Act (“FERPA”). Similarly, returning student papers and exams in a manner that allows students to see other students’ grades is also a violation of FERPA. An example would be leaving graded papers in a stack for students to see as they pick up their own papers. When posting grades and returning graded work, faculty should do so in a secure manner that allows students only to see their own grade. Papers and exams should be in individual sealed envelopes if left for students to pickup.

X | Temporary delay of final course grade.  The symbol X is not issued for student or faculty convenience; it may be issued for one of the following reasons only in the case of compelling, nonacademic circumstances beyond the student's control:  1) missing the final examination; 2) incomplete classroom assignments; or 3) reexamination petition.

If the final course grade is not reported before the end of the next long-session grade reporting period, a grade of F is recorded for the course. The X symbol remains on the student's record. For more, see General Information. | A graduate student may be assigned an X if the student has not completed all assignments before a course end.

If the final course grade is not reported by the end of the grade reporting period in the student's next long-session semester of enrollment, the symbol I (permanent incomplete) is recorded for the course.

If the student is not enrolled during a long-session semester for twenty-four months following the end of the semester in which the X is reported, and the instructor does not report a final grade, then the symbol I is recorded for the course.

Final Exams:

The Office of the Registrar schedules final exams for each semester. Classes that meet at the same time during a semester also have a common examination time. Visit the registrar website for the tindex of final exam times here http://registrar.utexas.edu/students/exams.

SDS Administration Staff will contact you at the beginning of the semester to ask if your course will give a final exam and if you have any special room or media requirements for your exam, such as double capacity seating. It is very important that final exam information is reported accurately, to ensure that final exams do not conflict with final reviews.

Exams should begin promptly at the scheduled time and should not continue beyond the three hours allocated in the official exam schedule.

For more information on final exams, please consult the registrar website at http://registrar.utexas.edu/staff/exams.

Room Requests:

For SDS administrators to better serve you, room requests can be submitted online. Please see the links below for directions on submitting each request.

SDS Room Request

Electronics Course Instructor Surveys (eCIS):

SDS utilizes the electronic survey for all courses and instructors. The Course Instructor survey is used to provide the instructor with feedback from his or her students, permit statistical analyses concerning instruction in a school or college as a whole, and provide students with information about specific instructors.

Reminder: During eCIS administration, the instructor or TA should not be present during survey.

Administering eCIS in Class:

The eCIS can be administered during class time following the same guidelines as the paper form. Students can use laptops, tablets or smart phones to complete the survey in class. Any student not present will still have the ability to fill out the electronic form until the last day. 

Refer to the FAQ below for tips on increasing responses and feedback with eCIS.

ECIS Frequently Asked Questions (FAQ):

Q: What day of the semester is the count taken to establish the enrollment for a class?

A: Enrollment counts used within the CIS system are taken on the 12th class day and at the opening of the Registrar's grades submission period.

Q: When are the eCIS surveys administered?

A: Fall and spring: The last two weeks of class, until the last day of class.
    Summer: The survey period is the last week of class.

Q: Where do students go to take the eCIS?

A: The eCIS can be found at https://utdirect.utexas.edu/ctl/ecis/index.WBX.

Q: Will students receive notification that an electronic survey exists for the class?

A: Yes. Both students and instructors/TAs of classes who are participating in the eCIS will receive four email notifications. Emails will be automatically sent out during the eCIS administration period on the opening day, 3 days after opening day, 2 days before closing, and the last day.

Q: Is there anything I can do to increase response rates if I use eCIS?

A: Suggested strategies include:

  • Discuss in class the uses for and importance of student feedback on the survey
  • Send students personal reminders by e-mail and to educate them about the importance of their evaluations.
  • Utilize class time to "administer" the mobile-adaptive eCIS to students (just as in paper CIS administration)

Q: How do overall ratings of the instructor and of the course on the eCIS differ compared to ratings on the paper CIS?

A: National and UT-specific research indicates that the ratings do not differ significantly between paper and electronic forms, either at UT Austin or at other institutions.

Q: When will the eCIS results be available for viewing?

A: Provisional results for eCIS are available for viewing via MyCIS two days after grades have been posted. Official results are released by the 8th week of the following semester.

Q: Where can I go to see CIS results?

A: MyCIS, https://utdirect.utexas.edu/ctl/ecis/results/mycis.WBX
    Official CIS results, https://utdirect.utexas.edu/ctl/ecis/results/index.WBX